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TECHNICAL PACKAGE

DANIELS SPECTRUM

CONTACTS

Brittany Martin

Assistant Manager, Events

BMartin@artscape.ca

1 (437) 235-6948

Jason Thomson

Technical Services Coordinator

jthomson@artscape.ca

1 (416) 566-4779

Naia Wang

Assistant Manager, Hallways and Galleries

NWang@artscape.ca

1 (416) 602-3111

Carla Ritchie

Senior Manager, Technical Services 

critchie@artscape.ca

1 (416) 562-1038

Doug Merriman

Director, Event Operations

dmerriman@artscape.ca

1 (647) 368-6209

Please note: There are areas throughout this document that detail where extra costs may be incurred. These costs will be discussed, approved by you prior to your rental, and will be reflected on your Pre-Event Invoice, and your Final Invoice.

Our Communication Policy

To ensure the success of your event, we require some general information from your events team. The following documents must be submitted to the Assistant Manager, Events and the Technical Services Coordinator 10 days prior to the date of your event:

  • A ground plan, indicating the layout of the Ada Slaight Hall, Artscape Lounge, and South Lobby.
  • A “Run of Show” document, containing the schedule of all your presentations, performances, and technical cues of your event. Or, the “Itinerary” section is completed in detail on the Event Specs Form.
  • A certificate of insurance (COI) with proof of Liability Insurance for $2 million, naming “TORONTO ARTSCAPE INC. 130 Queens Quay, 4th Floor, Toronto, ON, M5A 0P6” as additional insured, and referencing “Daniels Spectrum” as the event location.
  • An SOP if you are serving alcohol with the rooms that alcohol will be served and consumed in. The rooms are as follows: Ada Slaight Hall, South Lobby, Artscape Lounge, and Green Room.

In addition, all technical specifications required for your event must be outlined on the Event Specs Form.

You can submit these documents electronically, on the Event Specs Form. The Assistant Manager, Events will provide you with the URL link to your unique form where you can provide your event details to the Artscape team directly. The Assistant Manager, Events and the Technical Services Coordinator are notified whenever you make a change to this form.

You can edit your ground plan online through the web application AllSeated. When you connect with the Assistant Manager, Events, you will be provided with login information which will allow you to edit your ground plan. For any questions related to using AllSeated, please ask the Assistant Manager, Events, or click here to go to the AllSeated tutorial page.

If you have an event planner on your behalf, or a production company assisting with the planning of your event, please ensure they are connected with the Assistant Manager, Events and the Technical Services Coordinator.

If you have a band (of three musicians or more) performing in the venue, we request the following:

  •         A band rider indicating the number of performers, their positions on the stage, and the connections required to accommodate their instruments. This includes any power requirements for the instruments in addition to the connections into our sound system. You must provide a rider for each band if they are switching between bands on the stage (and removing band equipment), or one detailed band rider if multiple bands are performing on the same stage with all of their equipment set up in advance.

If your event includes an extensive amount of lighting, sound, and/or video transitions, we may require the following:

  • You hire a stage manager (a single person who is designated to be the point person day of) to operate your performance in the event. You must provide the contact information of the stage manager to the Assistant Manager, Events. They will coordinate with your stage manager to ensure the operation of your event goes smoothly.
  • Depending on the scope of your event, you may need to hire a lighting designer, sound designer, and/or video designer. You must provide their contact information with the Technical Services Coordinator. They will coordinate with your design team to ensure the install, programming, and operation of your event goes smoothly.
  • If extensive programming is required, please submit your lighting cue list, sound cue list, and/or video cue list at least 5 days in advance of your event to the Technical Services Coordinator. This provides our team with a sense of how long the programming process will take. For reference of an example cue sheet, refer to the Example Cue Sheets section in this document. 

All extensive needs of your event should be outlined in your first meeting with the Assistant Manager, Events.

We define an extensive amount of lighting, sound and/or video cues as over 10 unique cues in any individual discipline. However, when in doubt, please ask the Technical Services Coordinator and provide them with all of the preliminary technical details of your event.

Please note: The Assistant Manager, Events and the Technical Services Coordinator will provide feedback on your documents, which may change your schedule! The earlier you provide these documents the earlier they can advise on your submission. You may be required to create a second draft of these documents. If you want the logistics process to go smoothly, please provide these documents as early as possible.

Daniels Spectrum, in return, will do the following:

  • Provide your team with feedback on your documents in a timely manner.
  • Provide answers to any of your questions to prepare the logistics of your event.
  • Provide you with staffing requirements based on the scale of your event. We will also provide feedback on your staffing estimates if you provide the staffing requirements for your event.
  • Approve of any legal, safe event practices which can comfortably be done in our venue.
  • Remind you of any required documents before incoming deadlines for your event.

If you need any clarification, assistance, or recommendations, please consult the Assistant Manager, Events or the Technical Services Coordinator immediately with your requests and questions.

 

A/V Package Details

The AV equipment included with the booking of an Artscape Venue depends on the needs of your event. Upon receiving a sales quote for booking the venue, you will receive one of three A/V packages with your estimate. The offerings in this package are at the discretion Technical Services Coordinator, and you may be required to change AV packages to fulfill the needs of your event. See the details of the different A/V packages below:

“The Essentials”

The Essentials package is designed for meetings, or small groups who require minimal technical needs. This package includes the following:

Lighting: House lighting or work lighting. This does not include programming lighting cues for your event.

Sound: Use of the in-house sound system for sound file playback, with a maximum of two wireless microphones. This does not include programming sound cues for your event.

Video: The Welcome Screens in the South Lobby. This package does not include use of the video system.

Staging: Access to the podium and staging system.

“The Usuals”

The Usuals package is designed for the traditional conferences, galas, receptions. and other events hosted in the venue. This package includes the following:

Lighting: Use of the conventional lighting system in our house lighting plot, including programming basic lighting cues for your event. 

Sound: Use of the in-house sound system, including up to six wireless handheld microphones, and basic audio programming. 

Video: Use of the in-house video system, including the main projector and any screens in spaces you have booked, that included one professional presentations clicker. Basic video switching for presenters is available in this package.

Staging: Access to the podium and staging system.

“The Works”

The Works package is designed for complete use of the venue, for events with extensive technical requirements. This package includes the following:

Lighting: Complete use of the conventional lighting system. Required for hanging your own lighting plot.

Sound: Complete use of the in-house sound system, and our sound equipment.

Video: Complete use of the in-house video system, including video programming and switching for your event. 

Staging: Access to the podium and staging system.

Please note: If your event has been approved for the Community Access Program (CAP) at Daniels Spectrum, your A/V Package is “The Usuals.”

Daniels Spectrum Description

Daniels Spectrum is a beacon for arts, culture and community in the heart of the revitalized Regent Park neighbourhood in Toronto’s downtown east. The building features modern lines, bright and airy communal spaces, and a rainbow-hued façade that is inspired by the flags of the world.

Refer to the Standard Room Setup section for example ground plans. This section is a reference for assisting with the general layout of your event.

See the ground plan below, which outlines the names for each room on the first floor. Click each room for more details.

ADA SLAIGHT HALL (ASH)
 
Description

Our main event space at Daniels Spectrum, Ada Slaight Hall (ASH), is approximately 90 ft deep x 60 ft wide, with a technical control booth located on the upper mezzanine level. ASH has two temporary partition walls that can be installed in order to divide the space into a maximum of 3 approximately equal sized spaces, Hall A, B, and C. Each third is approximately 60ft x 30ft. Partition walls can also be partially extended where necessary.

Please note: With the partition walls closed, some sound bleed may occur between adjacent spaces.

Photo of Ada Slaight Hall. (Please note the floor has been changed since this photo was taken)

Photo of the partition wall, in Hall B/C configuration. This is 2/3 of the space, with the seating unit out.

 

Seating

Ada Slaight Hall contains a retractable, raked seating system of 296 seats in 14 rows. Each row contains 22 seats, with the exception of the front row, which contains 10 seats and gaps for accessible seating. This system extends from the eastern edge of the auditorium approximately 40ft into the space. It is possible to use the full seating system in 2/3rds of the main space if a smaller stage area is required. It is also possible to only use a portion of the system, partially extended to provide a smaller number of seats if required. Additional loose seating, from our stock of “Bellini Chairs” can be provided as needed for an event depending on the required capacity for any configuration of the space. Please check with the Assistant Manager, Events for options on chairs and prices.

Please Note: The maximum capacities for event spaces may depend on a number of factors and must be agreed upon with the Technical Services Coordinator in advance.

Bellini Chair

Flooring and Risers

Ada Slaight Hall has a bamboo floor with a dark wood finish. The floor is semi-sprung in Hall C and Hall B, up to 50′ from the west wall. The floor cannot be painted, screwed or nailed into. Tape may be used to mark areas on the floor, however only tape that does not leave a residue may be used. Additional floor coverings, such as Marley or Masonite flooring, can be supplied by the visiting company when necessary. Usage of these must be coordinated with the Technical Services Coordinator.

Please note: for certain types of activities use of a floor covering will be mandatory. The cost of this will fall onto the visiting company.

Rentals in ASH A/B/C, and the Artscape Lounge include 2 risers each. When renting ASH in the full hall configuration, 6 risers are included. They are 4ft x 8ft in size with a wooden top painted black, all risers are available at a height of 1ft or 2ft. A total of 48 linear feet of stage skirting is available at a maximum height of 2ft.

 

Loading and Construction

The facility does not have a dedicated loading dock and load-in facilities are limited.  We share our primary loading entrance with The PaintBox restaurant, Toronto Community Housing, and the parking lot facilities.

All set pieces and props should be able to fit through a standard double door. Temporary drop off parking is available adjacent to the loading doors. Since the loading doors are not elevated, it is mandatory to load all heavy objects off of your vehicle with a tail lift or proper ramp.

Please note: The loading area serves the entire facility. Vehicles must not be left in this location before or after your loading/unloading period.

Due to our location and good neighbour policy, trucks and vans equipped with audible reverse warning signals may not back up to the loading area between the hours of 11pm and 7am.

Daniels Spectrum does not have a dedicated carpentry shop and visiting companies should plan for only simple scenery assembly in the auditorium. Visiting companies should also supply any tools necessary for their own set construction. Any construction or installation must be supervised by a Technician, and any installation requiring the use of ladders must be done by Technicians.

No painting is allowed inside Daniels Spectrum. All set, props, and décor painting must be completed prior to loading in. If you require set touch up painting, please coordinate this request with the Technical Services Coordinator.

Please note: All props and décor must be removed at the end of the event, including any items no longer needed by the company. Any items not removed may incur a disposal fee added to your account.

 

Rigging

Ada Slaight Hall is equipped with a full catwalk system and pipework with hanging positions at low, mid and high positions. The lowest pipe is 20 ft above floor level. Only authorized personnel will be allowed access to the catwalk. Technical personnel from visiting companies will be allowed access only if fully supervised by a house technician. Work at floor level will be restricted while personnel are present on the catwalks. Once an event is open to the public, no activity will be allowed on the catwalks.

Daniels Spectrum does not provide clients with rigging hardware. Any rigging work and rigging hardware must be approved by the Technical Services Coordinator prior to your event. All rigging hardware supplied by the visiting company must be properly stamped with its corresponding safe working load.

Ada Slaight Hall is not a fly-house, however static loads may be hung from our rated grid system. All items to be flown must come with their own appropriate hanging hardware. Any equipment or scenery to be hung must be approved by the Technical Services Coordinator.

The safe working load of items hung from the pipework is no more than 150 Lbs per foot. The safe working load of items hung from interconnecting points is no more than 450Lbs.

Any fabric, drape, or material vulnerable to heat must have flame retardant applied if it is suspended 16′ or higher, or if the object height is greater than 16′. Please provide proof of flame retardant to the Technical Services Coordinator when providing custom fabric or other materials to be hung near the lighting equipment.

Please note: Daniels Spectrum reserves the right to veto the use of any equipment, when its safe use cannot be verified.

Drapery

All house drapery is back velour fabric with 0% fullness. Any additional drapery or soft goods supplied by the visiting company must be treated with flame retardant.

Please note: The event spaces do not have any kind of traveler curtain or main front curtain.

In addition to the primary drapery, Daniels Spectrum has a smaller system of pipe and drape, which consists of a maximum of 4 sections of velour drape at 12’ high and 12’ wide (at 0% fullness). This can be used for a number of applications including:   

  • Covering the bleacher system when retracted  
  • Creating additional wing areas in the main hall  
  • Used to section off the Artscape Lounge from the South lobby for private receptions.
  • Used to hang banners, signs or displays with the use of sighing line

Pipe and Drape Inventory:  

  • 7 upright pieces  
  • 4 cross pieces  
  • 4 pieces of drape
 
Lighting

Ada Slaight Hall has a basic lighting plot providing:

Stage washes in the full hall, and each of the partitioned spaces

LED color changing lights, over stage locations

35 overhead lamps to pinspot tables

“Up lighting” or “Wall Washer” lights around the interior walls of the room.

Moving lights for specials or dance/party lighting

Please contact the Technical Services Coordinator to obtain a copy of our lighting plot.

Please note: If the house plot is substantially changed for an event, its restoration will remain the responsibility of the renter and an additional charge will be incurred for house technicians to reset our basic lighting plot.

Daniels Spectrum can supply a limited amount of barn doors and gobo holders, but does not supply any gel stock or specific gobos. Please refer to Appendix A for the complete lighting inventory.

You may supply additional lighting inventory. This needs to be agreed, in advance, with the Technical Services Coordinator.

 

Audio

Daniel Spectrum’s front of house audio system consists of:

  • 4x EAW JFX 290 flown speakers
  • 4x EAW SBX220 Sub speaker: 2 flown & 2 as ground stacks.
  • There are also 18 Fulcrum CX896 speakers spread across the remainder of the auditorium that can be used to supplement the main system or be used as a smaller system in any configuration of the divided main space.

Our sound system is controlled with a Yamaha LS9 console.

Microphones: We have six wireless handheld microphones available for use. We also have a range of wired instrument mics available for use. Please refer to the Daniels Spectrum Inventory for a complete list.

Sound Playback Information: We have two Mac Mini computers integrated into the video system. One of them (Mac Mini L) is available to be used as a sound playback computer. We have QLab 4 installed to operate cued events.

  • We can accept sound files on a USB key on the day of your event, to be played on the computers
  • We can play a Spotify playlist as your background music. Please provide the URL link to the playlist to the Technical Services Coordinator prior to your event, and ensure the playlist is public.
  • We can plug in any device with a headphone jack (1/8″ Output) into the sound console, to play sound for your event.

DJ Information: Any DJ controllers or instruments can connect into the sound system with XLR (3-Pin) cable. We can provide one monitor speaker to the DJ. If the six wireless handheld microphones are not in use for the event, one can be provided to the DJ.

Audio Recording Information: We can provide a sound feed from the console to connect to an audio recorder you provide. We do not have an audio recorder in house. Please ensure your recorder can receive signal from an XLR (3-Pin) cable, such as the H4n Zoom or H6 Handy Recorder. Please inform the Technical Services Coordinator if you are interested in recording the audio from your event.

Hearing Assist Information: Daniels Spectrum has a Listen! Hearing Assistance System installed in the venue. If you are anticipating guests who require hearing aids for your event, please inform the Technical Services Coordinator. If a guest requests a hearing aid on the day of your event, please coordinate with the sound technician operating for your event.

Please notify the Technical Services Coordinator if you would like the house speaker plot or A/V drafting.

 

Baby Grand Piano

Daniels Spectrum has three Baby Grand Pianos (5’10”) available for use:

  • One is a 1920’s Chickering model in walnut finish.
  • One is a recent Young Chang model in ebony.
  • One is a Baldwin, which usually resides in the Artscape Lounge for the public.

Use of a piano will be subject to a tuning fee. For details and fees associated with using the pianos, please speak to the Assistant Manager, Events.

Communications

A paging system is available with microphones available in the Technical Booth, Ticket Booth and backstage corridor. These can be used to make announcements that can be heard in any or all of the following areas:

Artscape lounge

South Lobby

Dressing Rooms

Your Venue Supervisor will provide these to you upon your arrival. Should you require more microphones then we have in house, you must arrange for additional rentals prior to your event, please speak with the Technical Services Coordinator.

The Ada Slaight Hall has a Clear-Com communication system routed through the room, and seven belt-pack and headset sets available. Please contact the Technical Services Coordinator to determine if this system will fit your needs.

 

Projection and Video

Ada Slaight Hall has a 6500 Lumen Christie HD projector permanently hung. Signals to the projector are routed through a Black Magic Switching matrix allowing for HDMI, VGA and SDI connections. An HDMI connection is strongly recommended for ease of use.  A secondary projector of 4000 Lumens is also available.

There are two Mac Mini computers available to display your content through the in-house video switcher. Please see the details of the Mac Mini Computers in the Computer Specifications section in the Daniels Spectrum Technical Inventory.

Christie Projector Resolution: 1280 x 720
Mac Mini Accepted Video Formats: .MP4 recommended. All major formats accepted.
Mac Mini Accepted Image Formats: Microsoft PowerPoint or Apple Keynote recommended for presentations. All major formats accepted.

There is a Draper fast-fold type, front projection screen available that can be dead hung from the catwalk pipes in a number of configurations. The total screen size is 17’ x 11’.   A smaller portable screen is available for events where the main screen is not required. This is a floor standing screen with an image diagonal of 100”.

In addition to the projector there are two smaller screens available for use. There are two 50’’ LCD screens on rolling carts, with USB media players connected.

Rolling Rack TV Resolution: 1920 x 1080
USB Media Player Accepted Video Formats: .MP4 recommended. All formats: .RM, .RMVB, .AVI, .DIVX, .MKV, .MOV, .HDMOV, .MP4, .M4V, .PMP, .AVC, .FLV, .VOB, .MPG, .DAT, .MPEG, .TS, .TP, .M2TS, .WMV (H.264, H.263, WMV9/VC-1, MPEG1/2/4)
USB Media Player Accepted Image Formats: .BMP, .JPG, .PNG, .GIF

Please note: The media players cannot play a PowerPoint or Keynote file.

There are two 42” screens mounted directly above the welcome booth. These are connected to a Yodeck video system to display content. Please send your content in advance to the Technical Services Coordinator if you wish to use these screens.

Welcome Booth TV Resolution: 1920 x 1080
Yodeck Accepted Video Formats: YouTube Link, LiveStream Links, .MP4, .MOV, .pptx (Microsoft PowerPoint files converted to videos in app)
Yodeck Accepted Image Formats: .JPEG, .PNG, .SVG, .GIF

Please Note: LiveStreams must be delivered in H.264 format in order to be processed by Yodeck.

Daniels Spectrum is equipped with a Sony MXR MC 2000 HD video camera. The camera can be connected to a video switching unit, and may be fed to the Green Room TV. If you wish to use this camera to record your event, you must provide a memory card that is compatible with the camera. Please coordinate this with the Technical Services Coordinator, who can provide you with the memory card requirements.

Daniels Spectrum currently does not have the infrastructure in place to successfully live stream your event. We strongly suggest you coordinate with our partner company, Norde Studio, for all your live streaming needs.  See their contact information below in the Companies section.

Power Distribution

Ada Slaight Hall has a small number of 15A power circuits with outlets located around the hall, these include circuits that are connected to either the standard building ground or a technical ground for use with sound equipment. Additional power may be taken from lighting non-dim circuits (4 x 20A at floor level, connected to technical ground), if necessary.

See the power distribution diagram of Ada Slaight Hall here, which outlines the locations of all of the 15 amp circuits available.

Additional power costs might include:

3-Phase power connections are available (1 x 200A at ground level and 1 x 100A at catwalk level), for the use of additional equipment. Connections to this system must be performed by a qualified and certified electrician and must be coordinated with the Technical Services Coordinator.

Standard Room Setup

Click the titles below to review the standard floor plans below. These descriptions are for inspiration in creating the ground plan for your event, and can be revised to suit your event needs. In Ada Slaight Hall, there are two traditional orientations of the room:

“West Wall” – Video screen and stage centered along the west wall of the hall. This takes advantage of the length of the room, to create a traditional audience-to-presenter setup.

“South Wall” – Video screen and stage centered along the south wall of the hall. This takes advantage of the width of the room, to create a gala or reception style setup.

Speak to the Assistant Manager, Events for more examples or answers to your questions regarding the ground plan. Click below for more details, including varied examples of both types of setups:

West Wall

This setup includes the stage and projection screen centered along the west wall, for optimal viewing from the seating unit. This setup is often used for: conferences, film screenings, award presentations, and workshops. Click here to view the image in a new tab.

  • You can remove the stage to take advantage of the floor space.
  • You can add rows of Bellini chairs in front of the seating unit to extend your audience count. Each row adds 22 seats. We recommend at maximum you add four rows in front of the seating unit when using the stage. With the seating unit total at 296 seats, the additional 88 seats beings the audience total to 384.
  • You can use this ground plan with many combinations of round tables, rectangular tables, and the seating unit.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

West Wall B/C Partition

This setup includes the stage and projection screen centered along the west partition wall, for optimal viewing from the seating unit. This setup is often used for conferences, film screenings, award presentations, and band recitals with less than 150 guests. Click here to view the image in a new tab.

  • You can remove the stage to take advantage of the floor space. If you remove the stage, the seating unit can be fully extended to provide 296 seats.
  • For this condensed setup, you can remove rows of the seating for a more intimate feel. This plan includes 10 rows of the seating unit, which is the maximum we recommend for this setup.
  • You can use this ground plan with many combinations of round tables, rectangular tables, and the seating unit.
  • You can use Hall A (Currently Blank) as a breakout space. There is a door on the partition wall to access the other side.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

West Wall Performance Setup

This setup includes the stage and projection screen centered along the west wall, for optimal viewing from the seating unit. This setup is specific for theatre and dance performances. Click here to view the image in a new tab.

  • You can add the stage risers to the performance space as required.
  • You can add rows of Bellini chairs in front of the seating unit to extend your audience count. Each row adds 22 seats. We recommend at maximum you add four rows in front of the seating unit when using the stage. With the seating unit total at 296 seats, the additional 88 seats beings the audience total to 384. This ground plan displays two added rows of seats.
  • There is flexibility in the number of wings we can create with additional black velour. Speak to the Technical Services Coordinator for additional details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

South Wall

This setup includes the stage and projection screen centered along the south wall, for optimal viewing from across the length of the room. This setup is often used for: receptions, galas, ceremonies, and festive parties. Click here to view the image in a new tab.

  • You can remove the stage to take advantage of the floor space.
  • You can use this ground plan with many combinations of round tables, and rectangular tables.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

South Wall B/C Partition

This setup includes the stage and projection screen centered along the south wall, for optimal viewing from across the length of the room. This setup is often used for: receptions, galas, ceremonies, and festive parties with less than 150 guests. Click here to view the image in a new tab.

  • You can remove the stage to take advantage of the floor space.
  • You can use this ground plan with many combinations of round tables, and rectangular tables.
  • You can use Hall A (Currently Blank) as a breakout space. There is a door on the partition wall to access the other side.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Green Room & Dressing Rooms

Three lockable dressing rooms are available on the second floor. The larger two of these are connected to a green room space with a maximum capacity of approximately 40 people. The green room is approximately 20′ x 25′.  

The remaining two rooms are single person dressing rooms located in the corridor next to the main green room entrance. These can be accessed from the main floor either by stairways or main lobby elevators (direct access to the main backstage area is only via the southern stairway).  

All dressing rooms feature vanity mirrors and accessible washrooms facilities.

Please note: The green room and dressing rooms have limited access to power outlets. Please expect to only have one 15 amp circuit in each of the three rooms. If more power is required, please contact the Technical Services Coordinator. See the power distribution diagram here.

Artscape Lounge

Artscape Lounge is located in the northeast section of the first floor and has access directly from Dundas Street. The lounge is an event space available for use. Artscape Lounge is approximately 70 ft deep by 20 ft wide.

There is a fixed bar area approximately 30 ft long in the center of the west side. The bar is available for you to use. This bar is host to the Regent Park Catering Collective when not booked otherwise.

Please note: By default, the Baldwin baby grand piano is located in the alcove by the north entrance. This piano can move upon request, but requires three technicians and 1 hour of dedicated time for your event (1/2 hour during setup, and 1/2 hour during strike to return it to position).

Artscape Lounge

Lighting

The Artscape Lounge features several rows of track lighting, used to highlight art displayed on the walls. You are able to focus these to your art, or in another direction to provide lighting support for your event. Please notify the Assistant Manager, Events if you wish to do this.

The general lighting fixtures in the Artscape Lounge do not dim. 

The Artscape Lounge has several pillars, which we can uplight using our standard LED uplighting fixtures. We have seven LED uplights available to distribute around the lounge, which can be programmed to be any colour you would prefer. Please notify the Technical Services Coordinator if you would like to use these fixtures, and your colour preference.

Please Note: These uplights are unavailable to be used in Ada Slaight Hall. They are reserved for events that use the Artscape Lounge only.

Audio

The Artscape Lounge has a built in speaker system available for events. This system can be used to make lobby announcements, or to play background music for your event.

Daniels Spectrum has a portable PA system available to set up in the Artscape Lounge or Courtyard. This is the preferred setup if you have a performance or DJ in the Artscape Lounge.

If you intend to use either system, please let the Technical Services Coordinator know the following:

  • Whether the sound in Ada Slaight Hall will be the same as the sound in the Artscape Lounge
  • All the requirements for your DJ, performers, and/or background music.

Video

There is no specific video support in our inventory for the Artscape Lounge. If you wish to present video content in the Artscape Lounge, please discuss the options with the Technical Services Coordinator.

Rigging

There is no support for rigging from the ceiling slats in the Artscape Lounge or South Lobby. The slats in the ceiling are thin pieces of wood, and are not rated to support any weight.

Daniels Spectrum has a variety of lighting boom pipes which can be used to make a supportive hanging structure in the Artscape Lounge for art or long banners. Speak to the Technical Services Coordinator for details. 

Power Distribution

See the power distribution diagram of the Artscape Lounge here, which outlines the locations of all of the 15 amp circuits available. There are no circuits available in the courtyard. When power is required in the courtyard, please notify the Technical Services Coordinator for assistance.

Lounge Terrace

The Terrace is an outdoor space available for you to decorate and style for your event. It is approximately 12′ wide x 80′ long.

There is no specific lighting, sound, staging, or video support for this area.

Lighting: You can use the Artscape Lounge uplights in this area. Speak to the Technical Services Coordinator for details.

Sound: All amplified sound outdoors requires a noise exemption permit. Therefore, we generally do not permit our sound system to be set up on the terrace. If you have this request, please speak to the Technical Services Coordinator for details.

Video: We do not permit the rolling rack TV’s to be placed on the terrace. Therefore, we have no video support for the terrace. If you would like screens to be viewed from the terrace, they can be placed in the Artscape Lounge by the windows, facing out to the terrace.

Rigging: We do not allow décor to be hung from the roof above the terrace. There are no appropriate rigging points on the flat surface. 

Please Note: If you would like to present a car at Daniels Spectrum, we recommend placing it on the Lounge Terrace. The following specifications are required:

  • The model of the car be sent to the Technical Services Coordinator at least two weeks prior to your event. The Technical Services Coordinator will evaluate the possibility based on the size and weight of the vehicle. 
  • The car is a small to mid sized traditional vehicle. 

Hallways and Galleries Walls

The walls in the Artscape Lounge and South Lobby are presented as space for artwork as part of the mission of the Toronto Artscape Foundation. By providing space for artists to present their work, we build communities and create potential for artists to move forwards in their artistic careers.

Use of the walls for your events may be limited by the art exhibition presented in the building. When there is an exhibition, you cannot install anything on the walls being used for the exhibition. During the time of your event, you can block the artwork presented with a self-standing structure in front of the art (Such as a false wall or step and repeat for example). For accessibility reasons, we ask that any structure used to present art in front of the walls be standing less than 3′ away from the wall. For additional details, please speak to the Assistant Manager, Events

If you would like to present an art exhibition as part of or in addition to your event, please speak to the Assistant Manager, Galleries and Exhibitions. See the diagram below, which specifies the walls offered by the Assistant Manager, Galleries and Exhibitions.

South Lobby

The south lobby is a reception area for our guests, tenants, and staff. This area includes the elevators which ascend to the 2nd and 3rd floors. This area is not an event space, and as such cannot be privatized or booked. In addition, the north side of the lobby is reserved for the box office and entrance to the Aki Studio Theatre, which may have a performance scheduled during your event. Speak to the Assistant Manager, Events if you have any inquiries regarding a performance happening during your event. Refer to the diagram below for clarity regarding the use of the South Lobby.

The following can be done in the south lobby:

  • Registration Tables can be placed along the south wall of the area. These tables can have signage behind them, so long as the signage does not block the Donor Wall.
  • If there is a performance at the Aki Studio Theatre, we will divide the space in half, to provide a clear walkway for the Aki Studio Theatre. This is traditionally done with stanchions or our pipe and drape unit. If you do not like the look of these dividers, you can provide a divider of your own. It needs to cover 25′ of length, and cannot be wider than 2′.
  • You can upload a series of images or video files to the TV’s above the Welcome Booth. Refer to the Video section for details.

Welcome Booth

The welcome booth is a small room located in the vestibule area in between Ada Slaight Hall and the South Lobby. See the diagram below to see the general features of the room.

We recommend you to use in the following ways:

  • Coat Check: This room can accommodate approximately 250 coats for coat check without moving coat racks in front of the booth into the south lobby. We often work with Coat Check For Change, a not-for-profit community company who are familar with the venue. See their information in the Recommended Companies section below.
  • Event Check-in/Registration: This room is great as a first stop point for your guests. 
  • Volunteer Storage: If you need a small room accessible to your team on the first floor, this room is available. Please review the diagram below to ensure there is enough space for your team in the room.
  • DJ Booth: There is an audio connection in the room to the internal PA system of the Artscape Lounge in the Welcome Booth. At request, we can connect a DJ into the system using an XLR connection. If you would like additional bass, or more control over the sound, we can set up a portable PA system in the welcome booth to connect to. Speak to the Technical Services Coordinator for additional details.

Courtyard

The Courtyard is situated directly south of Ada Slaight Hall. It measures approximately 30 ft x 75ft and has a raised, slatted wooden stage at the western end measuring approximately 12 ft deep by 20 ft wide at a height of 18 inches.

Lighting: The courtyard has no specific lighting support. Therefore, if your event runs during the evening, you will have to provide lighting equipment to provide light in the courtyard. Power can be run from out of Ada Slaight Hall into the courtyard for this equipment.

Sound: The portable PA system can be set up in the courtyard to provide sound for your event outside. Please confirm with the Technical Services Coordinator if you wish to do this.

Video: There is no specific video support in the courtyard. You are able to set up an inflatable video screen setup if all the equipment is provided, and the staffing is paid for to accommodate the setup time. Speak to the Technical Services Coordinator for details.

Power: The courtyard is traditionally used to host vendors for festival style events. We can provide power in two ways to your vendors:

  • We can run cables from Ada Slaight Hall to the vendors. For optimal setup, please position the vendors that require power closer to the building, to avoid cable runs across the courtyard.
  • You can rent a portable power generator. Speak to the Technical Services Coordinator for details.

In either case, please inform the Technical Services Coordinator of all power requirements in the courtyard for your event.

Please note: You are able to rent a large tent to section off the courtyard. Speak to the Assistant Manager, Events for details.

Please note: Keep in mind that if you are interested in serving alcohol in the courtyard, there are special requirements to apply for a Special Occasions Permit (SOP) for the courtyard. Speak to the Assistant Manager, Events for details.

 

Second Floor Hallway

On the second floor, there is an additional public access hallway. This hallway is furnished with wooden block tables and stools, for community access. Please note the following about the second floor hallway:

  • The second floor hallway is not an event space available to be booked. This space is open to the public and tenants of the building during building operating hours, and therefore cannot be privatized. 
  • If you have booked the Artscape Lounge, South Lobby, and Ada Slaight Hall, use of the second floor hallway for your event can be coordinated. Speak to the Assistant Manager, Events for details. 
  • The walls on the second floor are used to display artwork as part of the Hallways and Galleries exhibitions. Receptions related to these exhibitions are sometimes hosted on the second floor hallway.
  • The wooden blocks are available to be moved for your event setup, if you wish to use them elsewhere in the building, or if the second floor hallway needs to be clear of obstructions. However, these blocks are quite heavy, and require extensive setup and removal time. If you wish to move these blocks, additional staffing costs may be applied to perform this task. Speak to the Assistant Manager, Events for details.

Events Storage

Events storage is an active space used by our staff and clients to facilitate events. This space is used to accept deliveries and store event gear. Please speak to the Assistant Manager, Events if you need to use this space. See the diagram below for details regarding the space.

The area reserved for client storage has approximately 7′ x 4’6″ of clear floor space. In addition, this includes a shelving unit and a garbage bin. Please note that the breaker panel must be accessible at all times, as referenced on the diagram in the yellow box.

If you are using all the Bellini Chairs in the hall, or if you would like to rent a storage container to store the chairs outside, you can use the space reserved for the chairs. This area is approximately 13′ x 12′.

Please Note: The Round Table Storage and Piano Garage cannot be moved, and we store equipment above them. The spaces indicated are unavailable for client use.

 

 

Internet Use

Daniels Spectrum has the following internet networks available for use:

“Daniels Spectrum Public Network” – This network is accessible to the public, and can be used by your event guests for general use. There is no password, but your guests must agree to the terms and conditions of network use. The terms and conditions are traditional use agreements. Speak to the Technical Services Coordinator for additional details, and connect to the network during your site tour to view the terms and conditions.

Network Specifications:

Capacity: To be updated soon!

You are unable to connect to this network with a wired connection.

Wireless Connection Speed: To be updated soon!

“DS-Events” – This network is dedicated for the use of event clients at Daniels Spectrum. When you arrive, you will be provided with the network credentials. If you need the credentials in advance of your event, please ask the Technical Services Coordinator for the details.

Network Specifications:

Capacity: To be updated soon!

Wired Connection Speed: To be updated soon!

Wireless Connection Speed: To be updated soon!

Please Note: There are two networks in the building not available for use: “DS-Tech” and “BrightSign Network.” The BrightSign Network is run by a router located in the welcome booth, which is NOT connected to the internet.

If you would like a private network for your event, or a dedicated network for running a live-stream or video conference, we strongly suggest you work with Roam Mobile. See their information in the Recommended Companies section below.

Special Effects Policies

In Appendix A of your contract, there are a series of agreements we make regarding common special effects in the venues. Please review the appendix of the contact for further clarifications regarding special effects. Otherwise, please speak to the Technical Services Coordinator if you have any questions or concerns regarding special effects.

See below for our general notes regarding the most common effects:

Flame

The use of open flame or pyrotechnics is not permitted in Ada Slaight Hall.

Incense, and Smudging Ceremony

Artscape has recognized that smudging and pipe ceremonies are a part of the First Nations’ way of life and are therefore permitted in our Performance and Event Venues. Under Section 13 of Ontario Smoke Free Act smudging, the use of tobacco, the smoking of tobacco or holding lighted tobacco by First Nations and Metis persons for traditional First Nations and Metis cultural or spiritual purposes are permitted.

The Assistant Manager, Events must be notified at least ten days prior to your event of a smudging ceremony, including which rooms in the building it will be taking place.

A designated fire watch must be overseeing the event and have a fire extinguisher at the ready. In most Artscape venues, traditionally this will be the venue technician.

Please note: Never leave any burning material unattended and douse the burning material immediately after the conclusion of the smudging ceremony.

Haze, Effect Smoke, and Fog

The use of hazers or fog machines is limited due to the nature of the buildings fire alarm detectors. Please coordinate any atmospheric special effects with the Technical Services Coordinator two weeks in advance of your scheduled load in.

Smoking and Vaping Substances

Artscape properties are smoke-free and vape-free environments. Smoking or vaping is not allowed less than nine feet from any entrance or exit to the building as per Municipal Code of Toronto Chapter 709 (smoking by-law). For certainty, the no-smoking and no-vaping requirements apply to tobacco-based, cannabis-based, and chemical-based substances.

Cannabis (Product)

See the “Smoking and Vaping Substances” section above for rules regarding smoking in Artscape venues. The Artscape venues are a smoke-free area as outlined in the “Smoke-Free Ontario Act, 2017”.

Cannabis cannot be sold at any Artscape venue, without exception (regardless of the age of the customer or amount of product).

Cannabis and cannabis accessories can be displayed at an event, if the following conditions are met:

  • The event is not attended by anyone under the age of 19 years. Protocols are put in place to check the government certified ID of attendees.
  • All members of your event team are above the age of 19.
  • Cannabis product and accessories cannot be displayed in a manner which it will be seen by a young person. This prohibits any viewing of products in public areas of our venues, such as the Artscape Lounge and South Lobby.
  • No individual has over the legal limit of 30 grams of dried cannabis. 

If you are hosing a cannabis educational workshop approved by the ministry of health, please contact the Assistant Manager, Events. There are exceptions to these rule for clients who host educational workshops that are fully certified with CannSell Standard and Expert Certification.

Water and other Liquids

Large water effects, such as filling a large pool or a “rain drop” over the audience are not permitted in Ada Slaight Hall. Any action that can do extensive damage to the floor and seating system is not permitted.

The intentional spilling of staining liquids, such as fake blood, milk, or food juices are is not permitted in Ada Slaight Hall. These liquids are frequently in the venue, but must be cleaned immediately in the case of an accidental spill. If you would like to use a special liquid for a small onstage effect, it must be approved by the Technical Services Coordinator.

Smaller scale water effects, such as a spit take, an intentional glass spilling, can be permitted in Ada Slaight Hall. A cleaning plan must be in place to ensure the floor is not damaged. Please notify the Assistant Manager, Events of any water effects you plan to do during your event. The Assistant Manager, Events, the house technicians on site, and the Technical Services Coordinator reserve the right to veto any effect that is not planned in advance which they deem unsafe or a hazard to the condition of the floor.

Edible Props

You are allowed to use edible props at Daniels Spectrum, with the following conditions:

  • The action is approved by the Assistant Manager, Events and the Technical Services Coordinator
  • If the show is performing for more than one night, you have a representative on your team responsible for the maintenance and oversight of the edible prop action.
  • After each performance, you are responsible for cleaning any mess made from the edible prop action. Any action that will cause damage to the floor will not be
    approved.
Balloons

Balloons are permitted in Ada Slaight Hall. Please let the Assistant Manager, Events know if you intend on bringing balloons into the venue.

For unique balloon decorations, we strongly suggest you work with Balloon Trix. Click here to view their website. They have worked in Daniels Spectrum before, and they are very experienced in creating specialized balloon decorations.

We kindly ask that if you are using helium to make floating balloons that they be tied down with a weight to the floor or tables. If a floating balloon is let loose, there is the potential for it to touch a hot lighting fixture and burst. This could damage our technical equipment, and create an unsafe situation for your guests.

A cleaning fee will be charged if loose balloons are floating in the ceiling after your event. We must book staff to take down the balloons before the next event in the venue.

Glitter and Tiny Decor Items

Glitter and other tiny decor items are not permitted at any Artscape Venue.

Contact the Technical Services Coordinator, or refer to Appendix A in the contract for any clarifications.

Aerial Performances

We are able to accommodate Aerial Performances. Please contact the Technical Services Coordinator to discuss this possibility. Please note the following:

  • We are limited in the number of positions we can rig an aerial performer, since we can only attach the rig to a beam in the ceiling above the catwalk. Please prepare to meet in person with the Technical Services Coordinator at least two weeks in advance on site in order to determine the location of the performance. Please contact the Technical Services Coordinator to receive a ground plan which outlines the possible aerialist positions.
  • Daniels Spectrum does not provide any rigging hardware for an aerial performance. You must provide the Technical Services Coordinator with a detailed explanation of your hardware, and documentation if it exists.
  • The aerial performance must be rehearsed at least once in advance of the performance, in full show conditions. One of the head technicians must be present for this rehearsal. The Technical Services Coordinator will attend this rehearsal if available, and approve the action upon successful execution.
  • Both the Technical Services Coordinator and the Head Technicians of Daniels Spectrum have authority to disapprove of any unsafe or uncomfortable rigging action.
Large Set Pieces and Scenery

In order to safely facilitate large set pieces, we need to ensure the appropriate amount of crew are booked to install the piece. Please notify the Technical Services Coordinator of any large set set pieces you intend on installing at Daniels Spectrum.

The movement of any large set pieces or props in backstage transitions must be done our technician crew, and any “artistic” transition must have oversight from our technician crew. Please be advised that:

  • Additional charges for a stage crew may be required if you intend on having large set pieces move during your event.
  • The Technical Services Coordinator may ask you to redesign your set piece or prop if it overburdens the staff required to move it. Please notify the Technical Services Coordinator of your plans in advance to ensure the plans can be approved upon a revision.
  • If the Technical Services Coordinator has not approved the set piece and the technicians onsite deem the installation of the piece unsafe, you will be unable to use the set piece.
Vinyl

When vinyl is installed in any Artscape venue, it must be installed and removed by a contractor with professional installation experience. Please coordinate the vinyl install and removal times with the Assistant Manager, Events.

Vinyl is allowed on the following surfaces at Daniels Spectrum:

  • The floor of Ada Slaight Hall
  • The walls outlined in the Hallways and Galleries package in the South Lobby and Artscape Lounge. Please ensure you contact the Assistant Manager, Hallways and Galleries to make sure the space is available for you to install the vinyl

Vinyl is not allowed on the following surfaces:

  • The floor of the Artscape Lounge and South Lobby
  • The windows in the Artscape Lounge
  • The walls of Ada Slaight Hall, including the partition walls.

Any client installation which damages the paint surface or texture of the surface will incur a Patch and Paint fee, up to the discretion of the Assistant Manager, Events. Please consult with the Assistant Manager, Events to determine the costs of the vinyl installation.

Prop Weapons

Any prop weapons needed for a performance must be used with all necessary safety precautions and permits where applicable, as provided by the manufacturer and/or the Technical Services Coordinator.

Daniels Spectrum cannot provide a safe lockup for prop weapons.Therefore, you must coordinate a safe locking procedure with the Technical Services Coordinator if you intend on leaving a prop weapon on site. Otherwise, all prop weapons cannot be kept in the venue.

Please note: Any props designed to be in direct contact with the floor in Ada Slaight Hall should not have any sharp edges capable of damaging the floor surface.

Projection Mapping

Projection mapping is an option at Ada Slaight Hall. You must coordinate any projection mapping plans with the Technical Services Coordinator at least three weeks in advance of your event. Please note the following:

  • The in house Mac Mini computer can run Qlab 4 Pro Video to fulfill basic mapping requirements. If you need more extensive control, you must provide a computer.
  • The video computer in Ada Slaight Hall is limited in its processing ability. Please review the specs of the “Mac Mini R” computer to determine if your mapped presentation will successfully run.
  • You must leave at least three hours of configuration and programming time available during the set-up of your event. Generally, an event with projection mapping must load in and set up the day before the event.
  • You are welcome to bring in a technician to program your projections, so long as we staff a member from IATSE Local 58 to work alongside them. Please let the Technical Services Coordinator know about all technical staff from your team working on site during your event.
Drones

Flying drones are not permitted inside Ada Slaight Hall, or any other room in Daniels Spectrum (including the covered terrace). There are a variety of dangerous obstructions overhead which make it unsafe to fly a drone in Daniels Spectrum.

If you would like to take an overhead picture of your event in Ada Slaight Hall, you may take a photo from the Mezzanine. Please notify the Assistant Manager, Events if you would like to do this.

You can fly a drone in the courtyard. However, please coordinate with the Technical Services Coordinator if you plan to do this. It is imperative that we know the action you are doing to ensure it is safe for the guests of your event.

 

LED Wall

You are able to set up an LED Wall at Daniels Spectrum. In order for the load-in to be successful, please note the following:

  • The LED Wall must be free-standing. We will attach supports from the catwalk to provide additional support for safety.
  • All hardware, including rigging hardware, must be provided by the client.
  • The cables required to send the video signal from the video booth to the LED Wall must be provided by the client. If you need assistance in planning the cable path, please connect with the Technical Services Coordinator.
  • The LED Wall ideally is positioned on the west wall (opposite of the seating unit). If the LED wall needs to be positioned in another area, please inform the Technical Services Coordinator at least one month prior to your event.
  • The technicians hired with IATSE Local 58 will be assembling the wall. It is required that at least one technician with experience building the wall is on site to assist with providing direction to our crew.

In addition, the following details must be provided to the Technical Services Coordinator:

  • The model of the LED Wall Panels
  • The power requirements for the wall
  • The size of the wall
  • Any safety and construction documentation available, such as safety inspection documents

Staffing

Please note: as of October 21st 2015, Daniels Spectrum is an I.A.T.S.E Local 58 certified venue (International Alliance of Theatrical Stage Employees). Click here to view the I.A.T.S.E. Local 58 website.

Any technical work performed in Ada Slaight Hall, Artscape Lounge and the Courtyard must be carried out by an I.A.T.S.E Local 58 certified member. For the purposes of estimating your budget, consider each application as a department. Audio, Lighting, and Video each require 1 certified I.A.T.S.E member to operate the equipment during an event.

Any technical operation of theatrical equipment that occurs in our space must not displace any job responsibility of an I.A.T.S.E. Local 58 member. If you wish to provide your own operators for an event, a member of the local must be present to operate alongside your operator.

Please note: For set up and strike of your event, additional staffing may be required. Please contact the Technical Services Coordinator for this assessment. These additional costs will be outlined on your Pre Event Invoice, provided to you prior to your event, by the Assistant Manager, Events.

 

 

Hours of work as defined in the Collective Bargaining Agreement

A meal break of one (1) hour, at minimum, without pay, shall be given to Stage Employees after, not less than three (3) hours and not more than five (5) hours of work.

There shall be a fifteen (15) minute paid break within each four (4) hour call, or a twenty (20) minute paid break within each five (5) hour call.

All work performed by Stage Employees between the hours of 8:00 AM and 1:00 AM, shall be paid at the Stage Employee’s regular hourly rate except as provided below:

Stage Employees will be compensated at the rate of one and one-half (1.5) times his/her regular hourly rate for work performed between the hours of 8:00 AM and 1:00 AM in excess of nine (9) hours per day excluding performance/event time.

Stage Employees will be compensated at the rate of one and one-half (1.5) times his/her regular hourly rate for work performed between the hours of 1:00 AM and 8:00 AM.

Stage Employees will be compensated at the rate of two (2) times his/her regular hourly rate for work performed on the seventh consecutive day of work.

A break of a minimum of eleven (11) hours shall be given to each Stage Employee between the conclusion of a day’s work and the call to work the next day. Failing this minimum break, each Stage Employee shall be paid one and one-half (1.5) times the straight time hourly rate for all hours worked until an eleven (11) hour break is given. In all circumstances a Stage Employee will have a minimum of eight (8) hours free from performing work in each day.

 

Filming and Broadcasting Rates

In the event that any performance/event is recorded for the purpose of but not limited to: commercial television or radio broadcast, commercial DVD recording, commercial CD recording, pay-per-view live streaming or recording for cinematic distribution, then a rate of one and one-half (1.5) times the hourly rate shall apply for the hours worked on the performance/event. This excludes fundraising, community, or non-profit and educational activities.

Any television, videotape, audio recording, motion picture making, or photography, done for the purposes of promotional publicity, fundraising, archival, non profit, community or other non-commercial purposes may be done without additional costs. Please let the Technical Services Coordinator know of any filming or broadcasting happening in the venue.

Recommended Companies

For your live streaming needs:

Matt Leroux

Production Manager

matt@nordeststudio.com

905-999-7489

www.nordeststudio.com

For your extensive internet needs:

Anthony Wang

Email: awang@roammobile.com
US & Canada Toll Free: 1.844.338.8880
Skype: roammobile
WhatsApp: +1647.829.9920
www.RoamMobile.com

For your accessibility ramp needs:

David Elias

Mobility Specialists Inc.

“Specialists in Independent Living”

416-737-3610

www.mobilityspecialists.ca

david@mobilityspecialists.ca

For coat check service:

Ibrahim Afrah

Account Manager

(647) 907-8958

info@coatcheck4change.com

www.coatcheck4change.com

 

Rental A/V Equipment

For your technical equipment rental needs, please speak to the Technical Services Coordinator. Our preferred supplier is Westbury National. Artscape receives a discount on their services, so we recommend you coordinate through the logistics team.

Daniels Spectrum Technical Inventory

Current as of January 11th, 2020

(If this doesn’t load immediately, please refresh the page!)

Audio

Microphones
Speakers

Please Note: Speak to the Technical Services Coordinator about cable and adapter needs.

Lighting

Instruments
Lens
Accessories

Please Note: Speak to the Technical Services Coordinator about cable and adapter needs.

Video

Please Note: See the images below for specifications of the video computers available.

Please Note: Speak to the Technical Services Coordinator about cable and adapter needs.

Power Cables

Please Note: Speak to the Technical Services Coordinator about cable and adapter needs. More electricity details can be found in the Power Distribution section.

Drapery

*Traditionally, our pipe and drape set is used to cover the retractable seating unit if you are not using it.

Staging

 

Furniture

Lectern Photos

Video/Sound Computers Specifications

Mac Mini R (Late 2012): This is the primary video computer.

Processor: 2.5 Ghz Intel Core i5

Memory: 16 GB 1333 Mhz DDR3

Graphics: Intel HD Graphics 4000 1536 mb

It has a Solid State SATA Drive.

 

The following programs are installed:

Qlab 4 Basic – If you wish to use QLab 4 Pro, you must pay a small rental fee for the license.

VLC Media Player, Microsoft PowerPoint, Keynote, Spotify


Mac Mini L (Late 2014): This is the secondary video computer. It is often used as an audio computer.

Processor: 1.4 Ghz Intel Core i5

Memory: 4 GB 1600 Mhz DDR3

Graphics: Intel HD Graphics 5000 1536 MB

It has a hard disk drive.

 

The following programs are installed:

Qlab 4 Basic – If you wish to use QLab 4 Pro, you must pay a small rental fee for the license.

VLC Media Player, Microsoft PowerPoint, Keynote, Spotify

Daniels Spectrum Ground Plans

Contact the Technical Services Coordinator to obtain a .dwg file of the ground plan, or a copy of the lighting plot.

See below for .jpg files of the ground plan. Click below to reveal .pdf links to the ground plans.

.PDF Links to Ground Plans

Base Ground Plan, 1st Floor, with Measurements: Click Here

Blank Ada Slaight Hall Configurations, No Measurements: Click Here

AllSeated Blank Ground Plan: Click Here

AllSeated Ground Plan with Seating Unit: Click Here

Power Distribution Diagram: Click Here

Example Cue Sheets

Click the titles below to view the example cue sheets.

Example Lighting Cue Sheet

Click here for a .pdf file of the example lighting cue sheet.

Click here for a Microsoft Excel (.xlsx) file of the example lighting cue sheet.

See descriptions of the columns below:

Cue No.: A unique cue number, to refer to when calling for the cue to GO.

Page No.: The page in your script or run of show which the cue takes place.

Action: The words spoken or movement happening which indicates the cue to GO.

Description: A basic description of the lighting look to transition to.

Time (sec): The transition time from the previous lighting state to the new one, in seconds. The default time for a smooth transition is 5 seconds.

We are happy to accept a cue sheet in your preferred formatting. This sheet is designed to set an example of the information we require when we ask for a cue sheet.

Example Sound Cue Sheet

Click here for a .pdf file of the example sound cue sheet.

Click here for a Microsoft Excel (.xlsx) file of the example sound cue sheet.

See descriptions of the columns below:

Cue No.: A unique cue number, to refer to when calling for the cue to GO.

Page No.: The page in your script or run of show which the cue takes place.

Action: The words spoken or movement happening which indicates the cue to GO.

File Name: The name of the sound file provided to be played. This can be a song title, or specific title as required.

Notes: A basic description of the audio effect, including fade requirements, and cuts.

Time (sec): The transition time from the previous lighting state to the new one, in seconds. The default time for a smooth transition is 5 seconds.

We are happy to accept a cue sheet in your preferred formatting. This sheet is designed to set an example of the information we require when we ask for a cue sheet.

Please Note: For simple audio cues during an event, such as wedding guest entrances, it is often easier to coordinate them with your DJ. Please inform the Technical Services Coordinator if we can expect audio cues to be set by your DJ.

Example Video Cue Sheet

If you require a video cue sheet, please speak to the Technical Services Coordinator.

If you have a series of presentations, (such as conference PowerPoint presentations for different speakers,) you can include the names of the presentations alongside your itinerary in the time slot when the presentation is to be played. A video cue sheet is required for extensive video programming, for events such as a theatre performance or video exhibition.

Change Log - Click to Reveal
Date Revisions
April 1st, 2020
  • Minor grammar corrections
  • Fixed link in video section to computer specs
March 25th, 2020
  • Changed BrightSign language to Yodeck language.
March 24th, 2020
  • Clarified semi-sprung floor in Flooring section.
  • Re-Formatted all ground plans and diagrams for clarity
March 23rd, 2020
  • Added “Example Cue Sheets” Section.
  • Added a link to the cue sheets section in the Communication Policy
March 20th, 2020
  • Added diagram for the South Lobby
  • Added technical specifications for the courtyard.
  • Added “Second Floor Hallway” section
March 19th, 2020
  • Added clarity on video resolution and format in video sections
  • Outlined the computer specs more clearly, removed screenshots.
  • Added “Vinyl” to the Special Effects Policies.
  • Added “Cannabis (Product)” to the Special Effects Policies, and rearranged the policies for consistent viewing.
  • Added “Incense and Sumdging Ceremony” to the Special Effects Policies
  • Added diagram in the “Green Room” Section. Cleared up language in the section.
  • Added .pdf links to the Ground Plan section.
  • Added wording to the Communication Policy regarding AllSeated.
  • Updated wording in the “Audio” section.
  • Updated “Lounge Terrace” section, added Rigging.
March 18th, 2020
  • Carla added as contact
  • Added wording to the Av Packages description for CAP Program
  • Added “Standard Setup” Section
  • Added notice of the Baldwin piano in the Artscape Lounge
  • Discarded idea of “Index” due to formatting issues.
  • Cleaned up the Audio section, and added wording about the hearing assist system.
  • Added language in the rigging section regarding flame retardant.
  • Added a rigging section to Artscape Lounge, and cleaned up lighting details.
  • Updated the communication policy, and added language around using the Event Specs Form
March 17th, 2020
  • Created change log for returning clients.
  • Added description of A/V Packages
  • Added clickable diagram of 1st floor to clarify room naming conventions
  • Created a separate section for the south lobby, courtyard, welcome booth and terrace. Work to be done to complete these sections.
  • Updated table of contents, fixed bugs
  • Added Hallways and Galleries section, included Assistant Manager, Hallways and Galleries as point of contact
  • Added index section, to be completed tomorrow
  • Added internet section, to be completed by the end of the week.
  • Added “LED Wall” section to Special Effects Policies